QUESTIONS?
Please email:
- Treasurer: Megan Virtanen ptatreasurer@mckenziepta.com
- Assistant Treasurer: Christi Harrison treasurer-elect@mckenziepta.com
FORMS
Hard copies of forms listed below can be found in the PTA file in the main office.
PURCHASES
The Reimbursement Request Form must be completed for the following (click on the link for paper or below for electronic):
- Reimbursements for purchases made
- Check requests to be sent directly to vendors
This form must be submitted with receipts and/or invoices. Completed forms may be placed in the Treasury mailbox located in the main office. IMPORTANT! The PTA does not reimburse the sales tax. When making purchases for the PTA, please present the Tax Exempt Letter to the store/vendor at the point of sale. Copies of this letter can be found here or in the PTA mailbox at school. (Note: Office Depot has its tax-exempt number. Contact Treasurer for details).
CASH BOXES
If you require a cash box for your event, please complete a Cash Box Request Form. This form should be completed and returned to the Treasurer’s mailbox 5 days before the event. The Treasury mailbox is located in the main office of the school. The Treasurer, Megan Virtanen, will contact you when the cash box is ready to be picked up. If you are unsure of the dollar amount needed for the cash box, please contact the Treasurer or the person who handled the event the year prior.
DEPOSITS
When ready to submit a deposit, please complete a Deposit Form. Once the funds have been counted and the deposit form has been completed, please contact Assistant Treasurer, Christi Harrison, at treasurer-elect@mckenziepta.com. Check deposits may be placed in the Treasury lockbox located in the main office. All cash deposits must be coordinated directly with the Asst. Treasurer. Cash deposits greater than $250 will need to be recounted, in person, by the Assistant Treasurer at the time of delivery. Please allow time for this.
Check deposits must be submitted to the Asst. Treasurer within 10 days of collection. Cash deposits must be made within 2 days of an event. If you are collecting money over a longer period of time, please make MULTIPLE deposits. (All June 2020 deposits are due by 6/5/2020).
For event-related deposits, the Assistant Treasurer will contact the appropriate committee chair at least one week prior to the event to coordinate the collection/deposit. No money is to be left unattended.
REQUEST FOR BUDGET INCREASE Contact the Treasurer to discuss the proposed budget increase. Please complete the Budget Increase Form 20 days prior to a PTA Executive Board meeting or the request must wait until the following month. A copy of the request should be submitted to both the Treasurer and the President. QUESTIONS Contact email PTA Treasurer, Megan Virtanen, at ptatreasurer@mckenziepta.com or PTA Assistant Treasurer, Christi Harrison, at treasurer-elect@mckenziepta.com.
