REIMBURSEMENTS & CHECK REQUESTS
IMPORTANT! The PTA does not reimburse the sales tax. When making purchases for the PTA, please present the Tax Exempt Letter to the store/vendor at the point of sale. (Note: Office Depot has its tax-exempt number. Contact Treasurer for details).
For reimbursements and check requests, use the below forms:
PTA Members/Parents/Committee Chairs: Reimbursement Request Form
Teachers: Teacher Reimbursement Request Form
CASH BOXES
If you require a cash box for your event, please complete a Cash Box Request Form. This form should be completed and returned to the Treasurer’s mailbox 5 days before the event. The Treasury mailbox is located in the main office of the school. The Treasurer, Christi Harrison, will contact you when the cash box is ready to be picked up. If you are unsure of the dollar amount needed for the cash box, please contact the Treasurer or the person who handled the event the year prior.
DEPOSITS
When ready to submit a deposit, please complete a Deposit Form. Once the funds have been counted and the deposit form has been completed, please contact Assistant Treasurer, Gretchen Cappiello, at treasurer-elect@mckenziepta.com. Check deposits may be placed in the Treasury lockbox located in the main office. All cash deposits must be coordinated directly with the Asst. Treasurer. Cash deposits greater than $250 will need to be recounted, in person, by the Assistant Treasurer at the time of delivery. Please allow time for this.
Check deposits must be submitted to the Asst. Treasurer within 10 days of collection. Cash deposits must be made within 2 days of an event. If you are collecting money over a longer period of time, please make MULTIPLE deposits. (All June 2021 deposits are due by 6/4/2020).
For event-related deposits, the Assistant Treasurer will contact the appropriate committee chair at least one week prior to the event to coordinate the collection/deposit. No money is to be left unattended.
REQUEST FOR BUDGET INCREASE Contact the Treasurer to discuss the proposed budget increase. Please complete the Budget Increase Form 20 days prior to a PTA Executive Board meeting or the request must wait until the following month. A copy of the request should be submitted to both the Treasurer and the President. QUESTIONS Contact email PTA Treasurer, Christi Harrison, at ptatreasurer@mckenziepta.com or PTA Assistant Treasurer, Gretchen Cappiello, at treasurer-elect@mckenziepta.com.
Financial Forms
- Deposit Form
- Reimbursement Request Form
- Cash Box Request Form
- Staff Reimbursement Program
- Budget Increase Request Form
- Tax Exempt Letter
- W-9
Bylaws and Forms
- McKenzie Bylaws (Updated March 2018)
- McKenzie PTA bylaws summary
- National PTA Bylaws
- Whistleblower Policy
- Conflict of Interest Policy
- Records Retention Policy
- Communication Request Form (online only)
- Communications Policy for Non-PTA Sponsored Events
- Committee Chair Debrief Form
- 2020-2021 Budget
- Beyond Pencils & Gluesticks
